1. Introduction
At IENAI, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services.
2. Definitions
- “Personal Data” means any information relating to an identified or identifiable natural person.
- “Processing” means any operation or set of operations which is performed on personal data or on sets of personal data.
- “Controller” means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
- “Processor” means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
3. Data Controller
The data controller responsible for your personal data is IENAI, a company registered in Spain.
4. Data Protection Officer (DPO)
IENAI has appointed a Data Protection Officer (DPO) who is responsible for ensuring that we comply with data protection laws. You can contact our DPO at privacy@ienai.space.
5. Personal Data We Collect
We collect the following types of personal data:
- Contact Information: Your name, email address, and telephone number.
- Usage Data: Information about how you use our website and services.
- Technical Data: Your IP address, browser type, and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
6. How We Use Your Personal Data
We use your personal data for the following purposes:
- To provide our services: We use your contact information and usage data to provide our services to you.
- To improve our services: We use your technical data to improve the functionality and performance of our website and services.
- To communicate with you: We use your contact information to communicate with you about our services and to respond to your inquiries.
7. Legal Basis for Processing
We process your personal data based on the following legal bases:
- Consent: We process your personal data based on your consent, which you can withdraw at any time.
- Contract Performance: We process your personal data to perform our contractual obligations to you.
- Legitimate Interests: We process your personal data based on our legitimate interests, such as improving our services and communicating with you.
8. Data Subject Rights
You have the following rights under data protection laws:
- Right to Access: You have the right to access your personal data.
- Right to Rectification: You have the right to rectify your personal data.
- Right to Erasure: You have the right to erase your personal data.
- Right to Restriction of Processing: You have the right to restrict the processing of your personal data.
- Right to Data Portability: You have the right to data portability.
- Right to Object: You have the right to object to the processing of your personal data.
- Right to Withdraw Consent: You have the right to withdraw your consent at any time.
9. Data Security
We take appropriate technical and organisational measures to ensure the security of your personal data.
10. Data Transfers
We may transfer your personal data to third parties, including service providers and affiliates, located outside the European Economic Area (EEA). We ensure that such transfers are made in accordance with data protection laws.
11. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Your continued use of our website and services after we post any changes to this Privacy Policy will constitute your acceptance of those changes.
13. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at privacy@ienai.space. This adapted privacy policy ensures compliance with Spanish LOPDGDD and GDPR by providing clear information on data collection, use, and protection, as well as user rights and how to exercise them. Regular updates and clear contact information are essential for maintaining transparency and trust with users.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.